Compare and Contrast PowerPoint Presentation

PowerPoint presentations are really helpful when one wants to discuss some points and make them even more interesting. As you state your concepts and ideas, you are engaging your listeners as they see how creative and pleasant your presentation is. Now, if you have been using PowerPoint when you hold meetings, trainings or seminars, your computer is obviously full of PPT files. That is not a problem when you have a large disk space. However, the problem is when you want to make sure that the files that you have saved in your hard drives are really the important files that you need. In this case, you may need to contrast PowerPoint presentation. There are different ways on how to do this and there are also various reasons as to why you will perform such task.

It has always been a necessity for us to compare different types of files ever since the usage of computers began. Since we can save hundreds and thousands of files in our computers, many of us neglect the fact that there is a great chance that we will be out of disk space. Because of this, it is only necessary that we eliminate the files that are just wasting our disk space. To do this, we can contrast PowerPoint presentation from another. One of the easiest methods for this task is to look for a tool that has been designed to compare and contrast PPT files. This is an effective way of performing such thing since you are not required to do a lot of work just to compare your presentations. Also, you do not have to open them one by one just so you can check the similarities and the differences in your files

Since you want to contrast PowerPoint presentation, you are looking for differences. Therefore, one of the reasons behind this is that you want to compare the original version of the file from the edited version. This happens when you asked for the help of your friend or colleague to do some editing in the PowerPoint presentation. Since you cannot go over every slide in your presentation by hand, you can seek the help of the PowerPoint contrast tool that you think is reliable. This means that you are required to view the slides side by side so that you can check which among the slides have been modified and which have been retained. In this case, you will have to look for a tool that will allow you contrast the presentations side by side.

To contrast PPT slides one by one you will need a powerful tool that can help you in this type of task. While the search for such utility can be very tricky, you really need to be meticulous in selecting the tool that you are going to use of the comparison process. It is important that you are able to make sure that your PowerPoint presentations can provide those who are present in the discussion the information that they necessitate without abandoning the need for appealing visuals.

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The Purpose of a PowerPoint Presentation

Microsoft PowerPoint has become commonplace in almost company. The purpose for everyone is to communicate effectively. That is, to inform or get informed, with CLARITY and UNDERSTANDING.

So what's the purpose of a PowerPoint presentation? Create maximum impact in minimal time and persuade the audience to take action, physically or mentally. If used right, a PowerPoint presentation can:

Amplify your message
Accelerate information absorption
Assist comprehension and hence faster decision making
Presenting today
There is nothing more boring than a long, generic PowerPoint presentation. And 99% are: loads of slides filled with bullets.

Moreover, presenters generally tend to squeeze in too much information - much of which is out of line of the original purpose of their presentation. Too many points on a single slide or long paragraphs do not work. Remember, PowerPoint is a competent slide manager and presentation tool, not a word processor. The sight of a text heavy slide will make your audience lean back and lose interest. Instead, follow up with extra information in a document at the end of the presentation.

The animation trap
Using visual aid makes all the difference. But making your presentation visual does not mean you should have something flying out of every corner of a slide. Over utilization of these PowerPoint inbuilt animations will give it an unprofessional look and I doubt it reflects the identity of company.

A new approach
PowerPoint works best for presenting things visually. An appropriate image helps deliver the message more efficiently, and more importantly, it makes it  memorable. So the key is to use more visuals and fewer words.

Effective PowerPoint presentations that appropriately represent your organization should have the following:

The presentation should be consistently designed (Timesaver: templates)
Choose a color palette that goes with your company's other marketing collaterals.
Use clean and simple graphics/charts
No more than 6 words per slide
Use pictures that reinforces your words

A good rule for effective presentations is to avoid mixing reading and listening. If your audience is reading the points on the screen, they are simultaneously not listening to you, and vice-versa. It is a very inefficient way of getting your message across. After all, your goal is to make sure they leave the room with YOUR point of view

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Effective Usage of Power Point Presentation

Why we are opting for Power Point presentation often? It's an effective way of communicating, teaching, and learning. Anything which conveyed through pictures will capture all our minds quickly and reside inside easily. Isn't it? Now we are going to discuss about how to make this effective communication more effective and perfect.

o First of all selection of background; This is called templates and that should be relevant to the topic or else at least colour of the background should be pleasing.

o Next is foreground option. This should match with background. For example some background with green colour font will be visible while you are creating the presentation, but during the show, the audience in the 5th row inwards can not view the contents. So the background and foreground should be contrast in color. Moreover it should not irritate audience eyes.

o For some text instead of underlining you can go for italic or bold, that make your presentation a neat one.

o Avoid much header and footers. That don't use more content in master slides.

o A general statement is that for PPTs the rule 7×6 , i.e. 7 slides per presentation which is for one to one and half hours and 6 lines per slide. This rule is to avoid more information in single slide.

o The important and interesting feature is animations. The audience will enjoy the content if it is with text and picture animations. Because of the picture animations audience can easily remember the contents. But these should not be more also.

o You should avoid animations which has more time slice. Animations and text should coincide both in timings and relevancy. Any animation should not take more time to start, exists and exit.

o Even simply you can have picture only to explain content, which will give a great effect to the presentation.

o Don't always use monotonous text sequence. If you are going to explain different terms, scatter the terms here and there, so that audience will sit straight after the usual show.

o Audio can be used wherever necessary. But it should not disturb your speech.

o It is better to add query slide at the end of the show, which will give a feedback about the session from the audience.

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How to Prepare a Great PowerPoint Presentation

From business pitches to board meetings, there are many reasons to put together a PowerPoint presentation. Regardless of the purpose of the PowerPoint presentation, there are some basics guidelines you should follow to make sure you get your point across correctly, clearly and professionally.

Analyze your Audience
First, much like any other public presentation, you need to consider your audience. Why are they here? What do they want to hear? What are they interested in? What do you hope they get from this presentation? What are your immediate short-term goals that you hope this presentation will accomplish? What are your long-term goals that you hope this presentation will accomplish? You need to figure out the answers to these questions, because if you don't know the answers you cannot properly guide the audience towards your goals.

Write an outline of your presentation
Next you need to write an outline of your presentation and what your talking points will be. At this point, forget about the actual PowerPoint and just focus on what information you want to convey to the audience. Pretend that you will not even have a PowerPoint. What will you say? Break it down to an introduction, body and conclusion. Make sure this outline hits every question and goal stated above when you analyzed your audience.

Use your outline to give your speech
Now that you have an outlined version of your presentation, start practicing your presentation. There is still no PowerPoint involved. Just focus on what you will be saying, what the audience will be hearing, and the key points you need to get across. Take this time to go back and edit the structure, flow and order of your presentation until you are comfortable with it, it meets your time requirements and it moves the audience on a logical flow towards your goals for the presentation. Note: It's always better to present the facts and assumptions and allow the audience to make the connection in their head, as opposed to you directly telling them what they should get from this presentation. Also take this time to remove any "clutter" that does not directly or indirectly lead to your goals.

Put together a PowerPoint to supplement your talking points
Now that you have outlined what you will be saying in your presentation, you can put together a concise, professional PowerPoint the way they were meant to be used-- to supplement the verbal portion of your presentation, not as a standalone presentation. While putting together your PowerPoint, here are some tips to remember:

Don't cram too much information into one slide. The audience should be listening to you, not reading.
If your presentation is constructed properly, you should be spending 2-3 minutes on slides with text. For slides with pictures, you can spend as little as 15 seconds on them, or you can use them as a placeholder or reminder-- but don't stay on any for longer then 3 minutes in order to keep the audience engaged.
Always use PowerPoint to display any compelling graphs, projections or numbers that cannot be emphasized enough verbally.
Simple is better.

The main thing to remember is that the PowerPoint is not giving the presentation-- you are! Put together your speech first, then put together the PowerPoint to help drive your arguments home.

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Tips For Using PowerPoint - Planning Your Presentation

Over the years as a college professor, I have seen many presentations by professors and guest speakers who chose to use PowerPoint software to display their notes and illustrations. PowerPoint is a great tool which is easy to learn and use, and will serve as an instrument to greatly enhancement your presentation. But to make any presentation truly effective, considerable planning must be done in advance. Here are a couple of items that need to be determined as you begin preparing your presentation.

Purpose: Most presentations fit into two main categories. You are either trying to sell an idea, concept, product, or service or you are sharing information as in teaching or instruction. In either case, you need to be clear at the outset what your purpose is and this will dictate what you include in your PowerPoint slides and how they are displayed. If you are selling something, examples of your product or idea will help the audience visualize both what the product is and how it will impact their lives. You are attempting to persuade them to the advantages of your product or to convince them that your approach will bring them long term benefits. Information sharing is being factual and passing on what you know about a certain subject. This does not mean that information sharing is any less interesting. Always remember that you are the presenter of the information and never let the visuals become the presentation. They are there to support what you say but not to take your place. You are the main source of the information or the salesperson. One other sub-category to the persuasion grouping is that of motivation. There are times when you might need to direct staff or others to accomplish certain goals and objectives. This might actually turn out to be "selling the concept of selling". In any case, keep the purpose of your presentation in mind as you compose your presentation because it will help you with the tone and language of your presentation.

Your Audience: Knowing your audience is very valuable to you if you want your presentation to be really memorable. You need to know who they are as far in advance as possible. You might be addressing a town council regarding a new town bylaw they have drafted. Or what if you are called to speak to the board of directors of a local company looking for feedback on a new product launch or public service strategy? What if you are called to present to a group of gardeners from the local horticultural society about how they could reach out to new members. Or it could be a group of children interested to wildlife and nature. So you need to know their interests, the approximate age range of those in attendance, whether they have any special interests that you can tap into. You need to be aware of any terminology issues that they may need or avoid if they cannot understand certain jargon. Younger listeners will not be familiar with the same language as adults, and others will be expecting you to address them in levels of terminology from their realm of experience. This also means not making your content either too complex or too simple. Those you expect to be in attendance will assist you in developing your materials appropriately. And in the same way, certain cultural differences need to be considered. Certain words in certain cultures may be considered taboo and certain colours perceived as lucky or unlucky. What you include in your slides could affect the acceptance of your information in either positive or negative ways if you are not careful and aware of such things.

So take time to draft out your presentation. Concentrate on the content and its organization, remembering your purpose and your audience, and the expectations they have of you and your material. Done well, you will deliver a presentation that your audience will go away saying: "That was a great presentation; I learned so much and how I am ready to do something with it".

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Five Principles of Great PowerPoint Presentation

1. Use as little text as possible
The main purpose of a presentation is to aid in orally and visually transferring information. The main concentration should be in building a neat and interesting speech. It is impossible to read all the text while listening, and putting too much text in the presentation can confuse the listener and disrupt concentration.

2. Use high quality pictures
If you don't have good pictures that really illustrate ideas and can aid the talk, don't use them! If the pictures are not clear and can be misunderstood by the audience, they can cause more damage than help. Use only clear, high quality and relevant pictures!

3. Keep conventional and tidy layout.
don't put messy and unordered information and graphics all over the slide! Each slide should be carefully designed with title, simple layout, 1 to 4 pictures, with the relevant text, to help focus the audience.

4. Don't use unnecessary animations.
Even more annoying than unclear pictures are stupid animation. Animations can be great if they illustrate something. You can use movies and animations that have a real point, any other animation is not decorating the slide, but distracting and irritating.

5. Put titles on each slide.
Finally, don't forget to give a relevant title to each slide. This can help the listeners to keep up and focus the central ideas, and can help you associate each slide to its subject during the presentation.

Remember: PowerPoint presentations are great aid in speaking but can be easily destroy a good lecture if not done properly.

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PowerPoint Presentation Secrets That I Learned From My Elementary School

My elementary school days were not dull and I've gained much priceless experiences from it; particularly my presentation skills - like most newbie, I remembered my first time presenting in front of the students, it was terribly awful and raw that I can hear sounds of students yawning and disengaged with my presentation. I barely remember what was I presenting but I would normally receive criticisms or feedback from teachers (or friends) about my presentation and that was indeed the hardest part to endure. Now, these criticisms have turned into "secrets" which is the core of creating the best PowerPoint presentation.

What is the "secrets" that I learned from my elementary school days?

Back to my elementary school days, I remembered that I had to list out the important points on the (dark green colored) blackboard. Obviously, poorly written points - perhaps illegible and size-small hand writing on the board is hard to read. These points are meant for the audience - not the presenter. Same applies to your PowerPoint slides; the points that you want to convey to your audience - it has to be reasonably big enough for your audience to read.

You'll get several complaints if you use fonts are illegible and hard to read - it's not a good excuse because there are several fonts available to use.

It doesn't mean using "fancy" fonts able to capture your audience's attention. One thing that matters most is that the fonts that you choose are readable at the first place. Your message has to be short and simple in which your audience take less time to read and focus on your speech presentation.

Besides that, I had to learn to speak loudly and utter my speech presentation as clear as possible. Basically, a speaker has to use his own tone - there's no need to develop a fake accent if you don't really have one. If you're worried about your intonation problems - one thing you need to do is speak slowly and control your nervousness when you're facing your audience.

In contrast, when you speak too fast if you've intonation problems, you would expect getting bad rapport from your audience and this can actually affect the whole presentation regardless how good the contents of your presentation are. At times you need to elaborate points that are lengthy; you need to pause for awhile before you proceed elaborating further. For instance, imagine that you're in a singing performance and you have lack of breathing skills, you would expect the outcome could be either:

· You could be singing out of tune or tempo

· You could find it hard to continue singing

Always remind yourself to give yourself some time to breathe in before you continue elaborating your points. Furthermore, your speech accuracy will unlikely to falter as you've some ample time to think or recall what you need to say.

Apart from that, most school projects had certain deadlines. Some projects required presentation and I had to allocate some time to prepare for my presentation. Therefore, time management is crucial in order to get things done the right way. My biggest mistake back then was that I didn't allocate time for improvising my speech presentation. It's like flying a real airplane without undergoing a simulation test beforehand. This is an actual way of putting the whole presentation at stake - even though you've put enormous effort of preparing good PowerPoint slides.

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Need to Make a Key Presentation? Get Smart!

The presentational slide show is not a new idea. From text printed or handwritten onto acetates for an overhead projector, to the same text typed into a PowerPoint presentation, perhaps with the odd brightly coloured piece of clipart dropped in for good measure. As you click through from one slide to another only slightly different, you have to put more of yourself in, to give the show more of your energy and your belief in what it is that you're trying to say, in order to stop minds from wandering away behind eyes that feign to watch. Let's be honest, shall we? This conventional approach to a presentation isn't exactly thrilling, and it can be hard work ensuring that it shows both the subject and yourself in a positive light.

Of course, you might be the gifted orator who can make a success of this; but even then, though you'll still want to make it lively, wouldn't life be easier if the presentation itself could get the audience involved right away? If it could draw them in rather than put them to sleep, support rather than resist you as you work your magic? Or, if such skills aren't your strong point, it might improve matters significantly if your slideshow can captivate viewers on your behalf.

Fortunately, newer editions of PowerPoint can do an awful lot more than just static text and images. It offers a world of options to transform the visual appeal of your presentations, to make sure that the focus of your audience stays on you and your subject.

A Vital Presentation

Pete is a programmer. He runs a small team of IT professionals, and is preparing a tender to produce a new IT system for a public sector organisation. To this end, he needs to make a presentation to management about his tender, clearly outlining the processes involved, specifications and capabilities of the finished product, benefits to the organisation, budget and schedule. Moreover, though, he also needs a presentation that impresses and engages his audience, particularly as he's selling his company's services in computing. A presentation that isn't sufficiently impressive would no doubt leave management wondering whether his team is also incapable of producing sufficiently impressive software. Pete can put together the informative text and images, but to give the show a dynamism and style to involve his audience, he augments it all with SmartArt.

SmartArt - included as standard with PowerPoint 2007 - offers a wide range of basic templates for enhancing text. For example, where Pete has a list of stages that the development process will work through, SmartArt can convert this into a clear and attractive flow chart; or where he has a breakdown of costs, SmartArt can highlight each cost and connect it to its cause. These templates are fully flexible, too - as well as offering many different types of visualisation, whatever you choose can be altered to your heart's content. Font faces and sizes, the colour and shape of any highlighting or boxes, the overall style of an individual slide or of the presentation as a whole, anything can be changed.

What's more, the first half of the tool's name can make life so much simpler for Pete in producing his presentation; it is, as it says, smart, so you can spend time on more pressing issues. Once the style of your diagram has been chosen, PowerPoint automatically fits your text into image, adjusting size and positioning to fit. So, where Pete is forming a SmartArt flow chart to illustrate the development process, all he needs to do is to put the text items into a list, and the software will do the rest, making sure that each point is in its right place in the chart. And if there's an item that Pete particularly wants to highlight, he can alter colours and shapes for that item independently of the rest of the chart - or he can enlarge it, and PowerPoint will automatically adjust the sizes of everything else in the chart to make sure that it all continues to fit. Pete can then, simply by clicking one button, animate the chart, so that each step can fade in as and when he wants it to.

Getting the Most from PowerPoint

In a situation like Pete's, a presentation that is as involving as it is informative can make the difference between success and failure, between moving your business up to a new level or seeing it slide backwards. Given the versatility of PowerPoint, it would seem neglectful not to make the most of it, and of the advantages it can give your enterprise. A short training course can help you exploit the software to its full potential, so that when you need to make that all important presentation, all the power of PowerPoint is at your fingertips.

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How to Easily Search Presentation in PowerPoint

There are different methods on how you can search presentation in your computer. As a computer user, you know how to perform this so that the files you need will be obtained as soon as you can. Searching for files is a typical task that Windows users do and often they go to the Start button and then click on Find or Search. Alternatively, you can right click on Start and then choose Find. A window will appear and then you can enter the filename of the PPT file that you are looking for. By hitting on the Search button, you can get the PowerPoint presentation list.

Another way to find PowerPoint files is through the use of a PowerPoint search engine. This is a tool that can often be downloaded on the internet. This helps in finding the files faster and easier. You do not have to know the filename of the PowerPoint presentation. You can just enter some information that you remember and then it will provide the results for you. It works just like the web search engine and thus, you get accurate results as well. There are some that are expensive and they are actually intended for businesses. If you would only be using the tool for personal purposes, it is better that you opt for a free utility. This way, you can get lightning fast results without paying for them.

Now, there are some people who are quite hesitant about downloading other programs on the web. They are actually being cautious due to the fact that there are some malicious files that often go with the utilities that you download. Therefore, it is wise that you turn on your anti virus application before you decide to obtain an executable file on the Internet. It is also wise not to download since you can just use Find when you are a Windows user. Apart from that, there is another way and this one does not require you to get out of PowerPoint and open another program.

Yes, it is possible to search presentation within PowerPoint. To do this, you will need to follow these steps. The first thing that you have to do is to click on the File menu and then select File Search. A task pane on the right part of Microsoft PowerPoint will open. In the box that you can see, enter the name of the file that you want to open. You can make things easier by using the other search options found at the bottom of the box. There, you will have to specify the location of the file and then choose the type of file that you are searching for. Since you are only looking for a PowerPoint file, you will only need to check on PowerPoint files and leave the others unchecked. This is crucial if you want to get search results faster since PowerPoint will only be searching for the file based on your given conditions. So you see, PowerPoint can serve as a file finder tool for you as well.

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Timing a Presentation With Microsoft PowerPoint 2007

It is possible to rehearse your presentation and record the length of time it takes to display each slide. When you have done this, you can then apply that timing to your presentation so that each slide advances automatically based on how long it takes the slide to display everything. By doing this, you will ensure your show ends exactly on time.

To time your presentation, first you will need to go into the slide show tab. Make sure that you have notes on hand so that you can record your slide shows. Within the slide show tab, click the rehearse timings button to start the slide show and begin recording the timing. Rehearse the presentation of each slide, and note the elapsed time for each slide, and also the elapsed time for the entire presentation itself.

If you encounter problems whilst recording the times, click the repeat button to restart the timing for that certain slide. You can also suspend your rehearsal by clicking the pause button. Click that button again to resume the rehearsal. Continue rehearsing the presentation until you have reached the end of the show.

When you have finished recording the slide show, make sure the total time for it was within the allocated time. Click yes to keep the recorded timing, else click no, and keep repeating it until you get it right. With the use rehearsed timings check box selected, start the show again from the beginning and make sure that the timing for each slide is correct.

To conclude, timing your presentation is very important to make sure that it runs smoothly and as planned. By taking the time to time your presentation, you will avoid delivering an incomplete show. Taking these precautions ensures that your show ends at the time that you want it to.

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Quick Staff Presentation - Uncover 3 Powerful Ways to Improve Your Presentation

With so many meetings for employees, it is easy to feel weary and tired. I think there is a kind of meeting fatigue. Meetings become predictable. Same process and same outcome. I wonder how much time is lost to unproductive meetings. The situation is this. You have 30 minutes to present the culture changes going on in the organizations. This might help.

1. Offer new information.
Instead of copying what has been done in the past and simply rehashing it, offer new information. Assuming you have 30 minutes, try this. Ask the next 5 employees you see and ask them for 5 minutes of their time. It can go like this. I'm in a bind and I really need your help, would you help me? Here's what I need...in the next 2 minutes think of 5 things that is new in our culture change. OK, you now have 25 observations in 2 minutes. Ask each to share which is most unique. Then ask for the story behind the change. If you want to hit a home run, invite one of your guest employees to share the story in the meeting. You've got new information, its as fresh as new vegetables.

2. Tell your secrets.
The meeting begins. The boss calls on you to share what's going on that's new. You start to share...smile. Share your story of the 5 employees 30 minutes earlier. Tell how you found the new information. Now is the time to celebrate them. It could go like this. Tom did I miss anything. Julie what was really neat to you when we talked. Be sure everyone knows who helped. Graciously thank them publicly...even closing with "I owe you guys, thank you."

3. Make it interactive.
Interactive makes the presentation fresh, and personal. The presentation becomes a dialog rather than a speech. It will help create energy in others. End with asking 5 -7 employees to answer a question. Be creative with a positive question which guides towards a good ending. Make sure you've summarized...the new information, your secret help, and have fun with interaction.

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Presentation Tips - Putting Together an Excellent Performance

I was once asked this question...

"Could anyone give me a few tips for an excellent performance at an academic foreign policy presentation next week?"

My advice to the requester:

1. Don't put text on a PowerPoint slide

2. Use personal stories

3. Practice, practice, and practice

First, don't use Microsoft's PowerPoint for text.

I know, I know. Most of the business and educational world will tell you to put together a good PowerPoint presentation. I will suggest to you to put together a good Presentation. Then if must use PowerPoint, use it for visuals. Charts, tables, and photos. Visuals do three things, in order of importance.

Photos show a thing that cannot be adequately described or must be accurately recognized. Charts give the audience a visual comparison of numbers, allowing them to see the difference. Tables give the audience a visual representation of large groups of numbers. That's what a PowerPoint slide is good for.

However, a good presentation is an intriguing weave of words that attracts, explains, and persuades your audience like reading a good book. Remember listening to someone tell you a good story? That's how you should make your audience feel.

Use descriptive phrases and intriguing example stories. Pull the stories from your own life experiences, professional and personal. Use the stories that you share with your friends and family in informal settings. Chances are, you've told them many times already. Tie them in with points in your presentation.

Most importantly... practice, practice, PRACTICE. Any athlete can tell you that the ratio of time spent in practice is phenomenally large in comparison to time in the game. If the presentation is important to you and your career, give it the time needed for you to be confident, competent, and fully comfortable in practice.

This is a quick summary on what I consider to be some of the most important points in good presentation. There are many more, such as: using the singular you, using eye contact without scanning the audience, good use of pauses (many people fear the pause).

My best advice to you... Get some help and/or coaching before you need it. But you can still put together a good presentation right now. Good Luck!"

What are some of those resources? Check out some of my recommended links at my website. But I also like the World Champions Edge for continuous coaching by experts and peers. You call also use Toastmasters International for more continuous learning opportunities.

Do you have any suggestions for someone trying to put together a good presentation? Please let me know.

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